REQUEST FOR EXPRESSION OF INTEREST (EOI)
Provision of Consultancy Services – Design, Supervision & Project Management
Phase IV Campus Expansion Project (Classrooms, Biomedical Science Laboratory & Transformative Learning Centre)
Date: 24th September 2025
The University of Global Health Equity (UGHE) invites eligible consultancy firms to submit applications for prequalification for the provision of Design, Supervision, and Project Management Services for the Phase IV Campus Expansion Project at UGHE Butaro Campus, Burera District, Rwanda.
The project consists of:
- Classrooms and Biomedical Science Laboratory Building (approx. 4,993 sqm) with seven classrooms each accommodating 110 students,
- Transformative Learning Centre (TLC) with approx. 3,209 sqm
Both facilities will be located on the UGHE Butaro Campus
A. Brief Scope of Services
The consultancy scope includes:
- Topographical & Geotechnical Surveys
- Design Services (Architectural, Structural, MEP, ICT/AV, Landscaping)
- Bills of Quantities (BoQs), Specifications & Tender Support Documents
- Construction Supervision & Project Management (including Contract Administration, QA/QC, HSE, and Reporting)
B. Eligibility & Qualification Requirements
Applicants must provide evidence of compliance with the following requirements:
- Administrative Documents
- Company registration, tax clearance, relevant professional licenses, Company portfolio or experience on similar project
- In the case of a Joint Venture (JV), a legally binding JV Agreement must be submitted as part of the application. All JV members are jointly and severally liable, with the lead partner clearly identified. Sub-consultants may be proposed for specialized services, but the lead consultant remains fully responsible for their performance and compliance.
- The Consultant may engage sub-consultants for specialized services, but remains fully responsible for their performance, deliverables, and compliance with all contract requirements. An MoU with each sub-consultant must be provided, along with the company profile, relevant experience, and expertise in the assigned tasks. A complete list of proposed sub-consultants and their details shall accompany the submission.
2. Experience
- At least 3 similar large-scale projects (design + supervision) in the past 5 years
- Evidence of working under FIDIC frameworks.
3. Key Personnel (CVs, proof of qualifications and relevant professional licenses)
| Position | Minimum Qualification | Professional Registration | Total Experience (Years) | Similar Works Experience (Years) |
| Project Manager (PMP an advantage) | Bachelor’s Degree (A0) in Civil Engineering or related field | Member of a recognized professional body | 15 | 5 |
| Architect | Bachelor’s Degree (A0) in Architecture | Registered Architect (professional body) | 10 | 5 |
| Civil/Structural Engineer | Bachelor’s Degree (A0) in Civil Engineering | Member of IER | 10 | 5 |
| MEP Engineer | Bachelor’s Degree (A0) in Mechanical/Electrical Engineering | Member of a Professional Body and RURA Certified (Category C) | 10 | 5 |
| Quantity Surveyor | Bachelor’s Degree (A0) in Quantity Surveying | Member of relevant professional body (preferred) | 10 | 5 |
| ICT/AV Specialist | Bachelor’s Degree (A0) in ICT or related field | Relevant professional registration (if applicable) | 10 | 4 |
| BIM Manager | Bachelor’s Degree (A0) in Engineering or Architecture | Certification in BIM Software | 5 | 3 |
| Biomedical Engineering Expert | Bachelor’s Degree (A0) in Biomedical Engineering or related field | Professional registration (preferred) | 7 | 5 |
4. Declaration of non-blacklisting, no pending litigation, and integrity compliance.
C. Proposal Submission Requirements
1. Administrative Documents
- Certificate of Incorporation
- Tax Compliance Certificate
- Professional Licenses
2. Technical Proposal
- Firm Profile & Experience
- Methodology & Work Plan (≤ 6 months)
- Key Personnel CVs
- Past BIM Model Sample
- QA/QC Procedures
- HSE Plan
3. References & Track Record
List of past clients/projects (with contacts for reference checks).
D. Evaluation Criteria
| Criteria | Weight | Basis of Evaluation |
| Administrative Documents | Pass/Fail | Registration, licenses, compliance documents |
| BIM Modelling Technical Capability | Pass/Fail | Proof of BIM models, methodology |
| Experience | 60% | Relevant past projects, references |
| Key Personnel | 40% | Qualifications, registrations, CVs, (All key personnel shall provide written confirmation, through sign-off, of their availability throughout all phases of the project implementation.) |
E. Submission
- Well prepared proposals from interested and qualified bidders must be submitted
to: aniyonshuti@ughe.org, gngwenderi@ughe.org and dkayigamba@ughe.org, before 23:59 October 12th 2025 Kigali Time. - Any clarification requests can be sent by email
to: aniyonshuti@ughe.org, jmunyaneza@ughe.org, gngwenderi@ughe.org, no later than
October 07th 2025. - It shall remain the responsibility of the Consultant to ensure that the proposals are submitted before the deadline, signed and free from any virus or corrupted files.
- Services offered shall be reviewed based on completeness and compliance of the Proposals with the minimum specifications described above and any other annexes providing details of UGHE requirements.
- The Proposal that complies with all the specifications, requirements, as well as all other evaluation criteria indicated, shall be Considered.
- UGHE is not bound to accept any Proposals, nor award a contract/Purchase Order, nor be
responsible for any costs incurred by the bidder while conducting the selection process. - Only prequalified firms will be invited to participate in the subsequent tender process.
- Well prepared proposals from interested and qualified bidders must be submitted
Thank you and we look forward to receiving your Proposals.
Sincerely,
Shivon Byamukama, PhD
Deputy Vice Chancellor for Administrative and Financial Affairs.
University of Global Health Equity
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