Procurement specialist/ works at Rwanda Biomedical Center ( Deadline: 05/11/2025)
The procurement Specialist in charge of works will have the following duties and responsibilities:
1. Procurement Planning and Strategy
• Develop, revise and publish the annual procurement plans aligned with bilateral and multilateral project action plans
• Provide guidance to the end-user divisions on the development of technical specifications, Terms of Reference, market survey and Feasibility study for construction works
• Prepare procurement strategic documents required for the approval of multilateral or bilateral projects
2. Tender Documentation
• Conduct preliminary assessments of proposed construction sites for all multilateral and bilateral projects in accordance with established action plans
• Prepare and publish tender documents for construction works
• Ensure that all tender documents are reviewed and approved by the Tender Committee and the Chief Budget Manager before their publication
• Prepare and seek for review and approval of responses to request for clarifications and amendment of tender documents
• Facilitate pre-bid meetings and site visits with potential contractors
• Ensure compliance with relevant procurement regulations and donor requirements
3. Bids opening and evaluation
• Participate in the bid opening sessions
• Participate in evaluation of bids or proposals
• Notify successful and unsuccessful bidders
• Prepare responses to appeal lodged by bidders
4. Contract award, management and Administration
• Participate in contract negotiations
• Draft contracts and follow up the contract signature processes
• Organize and conduct kick-off meeting for construction works
• Supervise the contract execution
• Facilitate conflicts resolution during the contract execution period
• Ensure the validity of performance securities and contracts
• Participate in approval of contract amendments
• Ensure the compliance with project objectives and donor requirements
• Conduct with end-user technical handover of project
• Conduct with end-user partial, provisional and final handover of construction works
• Conduct with end-user technical validation of feasibility study of construction works,
• Implement audit recommendations
5. Financial and Administrative Oversight
• Review and approve contractor payment requests and invoices
• Prepare and submit the requests for payment of invoices to Finance for payment
6. Reporting and Documentation
• Prepare monthly, quarterly and ad hoc procurement on project implementation progress reports
• Maintain procurement archives
• Provide technical inputs for donor reports and project updates
• Maintain and update procurement lessons learned register for future projects
7. Additional Responsibilities
• Perform any other tasks assigned by the hierarchical supervisor
• Participate in project meetings, reviews, and coordination activities
• Support capacity building initiatives for beneficiary organizations
Qualifications
- Master’s in Civil Engineering- 3 Years of relevant experience
- Bachelor’s Degree in Civil Engineering- 5 Years of relevant experience
- Bachelor’s Degree in Construction Engineering- 5 Years of relevant experience
- Master’s Degree in Construction Engineering- 3 Years of relevant experience
- Bachelor’s Degree in Building and Construction Technology- 5 Years of relevant experience
- Master’s Degree in Building and Construction Technology- 3 Years of relevant experience
Required competencies and key technical skills
- Must be a member of the Institute of Engineers Rwanda (IER) (Proof required)
- Proficiency in computer skills such as Microsoft Office
- Proficiency in ArchiCAD, AutoCAD, Revit or equivalent software
- Having strong experience in project management
- Having analytical and Problem-Solving skills
- Proficiency in communication and Interpersonal Skills
- Proficiency in English and French (written and spoken)
- or Having a master’s degree in Civil Engineering, construction engineering or Building and construction Technology with a minimum of 3 years’ relevant experience in procurement of construction works funded by the Government of Rwanda or Multilateral or Bilateral Organizations (The World Bank, The African Development Bank, The Global Fund, GAVI, etc) supported by service rendered certificate.
- Having a Bachelor’s degree in Civil Engineering construction engineering or Building and construction Technology with a minimum of 5 years’ relevant experience in procurement of construction works funded by the Government of Rwanda or Multilateral or Bilateral Organizations (The World Bank, The African Development Bank, The Global Fund, GAVI, etc) supported by service rendered certificate.
- Having a procurement and supply management certificate (CIPS Level 3 Certificate, CPSM, CCCM, CSCP or equivalent) or a Postgraduate Diploma in Procurement or Purchasing Management will be an added advantage
Psychometric Languages
- English
Psychometric Domains
- Problem solving- Competence / Skills
- Decision making- Competence / Skills
- Analytical skills- Competence / Skills
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