Procurement officer at Ruhango District ( Deadline: 08/07/2025)
Job responsibilities
Core Responsibilities:
Procurement Planning:
- Prepare and update the annual procurement plan in collaboration with hospital departments.
- Ensure alignment of the plan with the hospital’s budget and strategic priorities.
Tendering and Bidding Process:
- Organize and manage the tendering process in compliance with Rwanda Public Procurement Authority (RPPA) regulations.
- Prepare bidding documents, request for quotations, and tender notices. Participate in evaluation committees for supplier selection.
Contract Management:
- Draft, review, and monitor supplier contracts to ensure they meet legal and hospital requirements.
- Ensure contract execution according to specifications, timelines, and budgets.
- Purchase Orders and Acquisitions:
- Prepare and issue purchase orders after approvals.
- Ensure timely acquisition and delivery of goods, services, and works.
- Vendor Management:
- Maintain and update a database of qualified suppliers.
- Evaluate vendor performance based on quality, delivery time, and cost.
- Stock and Inventory Coordination:
- Work closely with the storekeeper and pharmacy to monitor stock levels.
- Prevent stockouts and overstocking by timely procurement of essential items (e.g., drugs, medical supplies).
- Record-Keeping and Reporting:
- Maintain accurate and organized procurement files and documentation.
- Prepare monthly, quarterly, and annual procurement reports for hospital management and oversight bodies.
- Compliance and Ethics:
- Ensure all procurement activities comply with the Law on Public Procurement and RPPA guidelines.
- Promote transparency, accountability, and fairness in procurement processes.
- Coordination with Stakeholders:
- Liaise with the District, Ministry of Health, Rwanda Biomedical Center (RBC), and other partners on procurement-related matters.
- Support external audits and respond to queries from oversight institutions.
- Continuous Improvement:
- Identify opportunities to optimize procurement processes and reduce costs.
- Stay updated with new procurement laws, procedures, and technologies.
- Reporting Line:
- Reports to: Hospital Director General or Administrative Director
- Collaborates with: Accountant, Internal Auditor, Storekeeper, Heads of Services/Units
Qualifications
- 1. Bachelor’s Degree in Economics- 0 Year of relevant experience
- 2. Purchasing and Supply Chain Management- 0 Year of relevant experience
- 3. Bachelor’s Degree in Management- 0 Year of relevant experience
- 4. Bachelor’s Degree in Law- 0 Year of relevant experience
- 5. Bachelor’s Degree Purchasing and Supply Chain Management.- 0 Year of relevant experience
- 6. Bachelor’s Degree in Procurement- 0 Year of relevant experience
- 7. Bachelor’s Degree in Accounting- 0 Year of relevant experience
- 8. Bachelor’s Degree in Civil Engineering with procurement professional certificates- 0 Year of relevant experience
Required certificates
- 1. Certified International Procurement Professional (CIPP)
- 2. Certified International Advanced Procurement Professional (CIAPP)
Required competencies and key technical skills
- 1. Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature
- 2. Ability to maintain discretion and confidentiality
- 3. Confidentiality, ethical and teamwork skills;
Psychometric Domains
- 1. Assertiveness-Communication skills
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