Tender Title: Additional Works on 169 Retrofitted Houses in Ngororero District (3 Lots)- Duhamic-Adri (Deadline: 27/08/2025)

Tender Title: Additional Works on 169 Retrofitted Houses in Ngororero District (3 Lots)- Duhamic-Adri (Deadline: 27/08/2025)

TENDER NOTICE

Tender Title: Additional Works on 169 Retrofitted Houses in Ngororero District (3 Lots)

1. Brief description of DUHAMIC-ADRI

DUHAMIC-ADRI is a Non-Governmental Organization legally recognized under Rwandan Law. The organization was founded in 1979 with the objective of assisting farmers in organizing themselves to combat constraints related to rural marginalization. Over the years, its operations have expanded from local and regional levels to the national level. The Constituent General Assembly of April 20, 1985, officially established DUHAMIC-ADRI as an NGO operating throughout Rwanda.

DUHAMIC-ADRI was legally recognized by Ministerial Order No. 943 of July 12, 1985. Its statutes were later modified and recognized by Ministerial Order No. 025/11 of March 21, 2005. The organization also fulfilled all requirements under Law No. 04/2012 of February 17, 2012, governing national non-governmental organizations and received a compliance certificate from the Rwanda Governance Board (RGB) on June 17, 2013.

Vision: A rural world responsible for its self-socio-economic development.

Mission: Supporting integrated development through rural population initiatives aimed at self-development.

Objectives:

• Combating the marginalization of rural areas.
• Promoting and strengthening associations, cooperatives, and farmers’ groups.
• Supporting rural development initiatives in various socio-economic sectors.
• Introduction of Climate Just Community (CJC) Project 

The Scottish Government (SG) was the first Government globally to commit funds specifically to climate justice, launching the Climate Justice Fund (CJF) in 2012, and ensuring that this fund not only supports communities in partner developing countries to become more resilient to climate change but does so in way that acknowledges, and tackles embedded inequalities. 

Following an independent evaluation in 2021 of the Climate Justice Fund’s work, drawing on experiences of communities in Malawi, Zambia and Rwanda who have implemented or are supported by the Fund and stakeholder feedback on the Climate Justice Fund, the Scottish Government set a future approach for action on climate justice and prioritized targeting the funding to the people most vulnerable to climate change in the communities particularly women and youth and ensuring their participation is at the center of the Fund’s work which will be achieved through delivering against distinct pillars of climate justice. In March 2022, in line with this revised approach, the Scottish Government relaunched the CJF and a Supplier Event to provide details of this opportunity and answer questions on the program specification, procurement and tendering process was held. In May 2022, the Scottish Government advertised a competitive, open tender procedure for the Provision of Climate Just Communities in Malawi, Zambia and Rwanda but the invitation to tender was published on 7 September 2022. 

In response to this invitation to tender, a consortium made of Trōcaire, the Scottish Catholic International Aid Fund (SCIAF) and Christian Blind Mission (CBM) UK was constituted, with local partners including Rwanda Climate Change and Development Network (RCCDN), its member’s organizations (DUHAMIC-ADRI, DUTERIMBERE NGO) as well as the National Union of Disabilities Organization Rwanda (NUDOR). This Consortium submitted a tender on 18 November 2022 and on 11 July 2023, the Scottish Government awarded the CJC contract to the Consortium. The contract entered into force on 1 August 2023 and will run until March 2025, with the option to extend up until March 2026.

The purpose of the 3-year Scottish Government funded CJC Program is to implement effective climate justice interventions focusing on community voice and needs, prioritizing marginalized communities, women, and people with disabilities, and considering the Scottish Government’s pillars of climate justice. The CJC Program will be “of” and “for” the community: communities will be engaged in a participatory, culturally sensitive manner to identify climate-change-related needs (in their own terms) then design interventions (owned by them) to respond.

The Program is being implemented across 3 Districts (Gisagara, Karongi & Ngororero) and jointly in consortium with Trocaire (Principle Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its member’s Organizations (DUHAMIC-ADRI, DUTERIMBERE NGO) as well as the National Union of Disabilities Organization Rwanda (NUDOR)O

3. Rationale and objectives

During Years 1 and 2 of the CJC program, the main works focused on essential retrofitting activities, such as strengthening walls and roofing, to ensure the structural stability of the houses. However, due to budget limitations, these efforts were confined to the most critical needs. Consequently, several other areas that could have improved overall living conditions remained unfinished or only partially addressed

Following further discussions between DUHAMIC-ADRI and TROCAIRE, it was acknowledged that additional enhancements are necessary to improve the overall living conditions in these retrofitted houses.

The goal is to upgrade these houses into more comfortable, practical, and sustainable homes by tackling key areas that were overlooked during the initial phase

The aim is to transform these houses into more comfortable, functional, and sustainable living spaces by addressing critical areas that were not covered in the initial phase.

Objectives for the Additional Works:

• • Improve Comfort and Livability: The planned additional work is intended to enhance residents’ quality of life by focusing on interior upgrades such as floor paving, kitchen improvements, hard plastering, and the installation of missing interior and outside doors. These improvements will make the homes more functional and comfortable for daily living
  • Enhance Aesthetic Appeal: Applying Dark Green paint, including on exterior windows and doors, will improve the visual appearance of the homes, create a more pleasant living environment and potentially boost residents’ morale.
• Ensure Long-Term Durability: The introduction of durable features like hard plastering and other finishing touches will help maintain the integrity of the retrofitted homes over time, contributing to their long-term sustainability and reducing the need for future repairs.
• Pilot Program for Scaling Up: The implementation of additional works on 169 priority houses as a pilot program will allow DUHAMIC-ADRI to assess the feasibility, costs, and effectiveness of these interventions. The lessons learned from this pilot will guide the scaling up of these improvements to other retrofitted houses in future phases of the program.
• Maximize Program Impact: By utilizing the program’s gains for these enhancements, the project aims to maximize its impact by improving not only the structural integrity but also the quality of life for the residents, ensuring that the retrofitting efforts result in long-lasting positive changes.

The additional works are crucial to filling the gaps left by the initial retrofitting phase, with the goal of delivering a more comprehensive and sustainable housing solution for the beneficiaries. The pilot phase will offer important lessons and help lay the groundwork for broader implementation.

4. Scope of work

This tender is divided into 3 lots as follows:

• Lot 1: Additional works to 35 constructed houses in Kageyo Sector, Ngororero District 
• Lot 2: Additional works to 35 constructed houses in Kageyo Sector, Ngororero District 
• Lot 3: Additional works Upgrades to 50 constructed houses in Muhanda Sector, Ngororero District 
• Lot 4: Additional works to 49 constructed houses in Kavumu Sector, Ngororero District 

DUHAMIC-ADRI is expecting the following:

Additional work to main houses:

• Pavement works using cement

• Supply and apply internal plastering
• External hard plastering
• Supply and fixing of ceiling made in Reeds or bamboo
• Painting works on internal walls, Doors, Windows and rainwater harvesting gutters
• Supply and install internal wood doors 
• Construction of Fence made in imihati or imiyenzi with wooden (Pinusi zumye) logs With the Height of 1.5m Supply and apply external hard plastering to main house and Supply and Fixing One Single Door (1m Large With 2m Height) Made in Iron sheet BG30

On Kitchen: Construction of 2m/3m

• Excavation of trenches foundation 
• Construction of foundation stone masonry with height of 0.8 m with mud mortar
• Construction of elevation brick walls using mud bricks with mud mortar
• Works of plastering internal and external walls of ratio 1:4
• Supply and fix internal timber door size (900*1900mm) with timber made 1 window of size 500*600mm including its accessories 
• Pavement works using cement 
• Supply & Fix Roof Truss in Wooden Member (Rafters & Purlins)
• Supply & fix roof covering iron sheet 30 bg

5. Deliverables

The construction company will be expected to provide the following deliverables:

The entrepreneur will be expected to provide the following deliverables:

• Retrofitted houses with all additional work completed as detailed in the scope of work
• Detailed report indicating how the activities have been completed. The report must be approved by the DUHAMIC-ADRI assigned staff.

•  Required Documents for Submission
• A Company registration issued by RDB
• A valid RSSB clearance certificate 
• A valid Tax Clearance Certificate issued by RRA
• Proof of use of the Electronic Billing Machine (EBM) (An invoice submitted in the past or EBM usage certificate)
• A Site Visit Certificate to be issued by DUHAMIC-ADRI during the visit
• 3 certificates of good completion for similar work (construction or retrofitting similar buildings) with their contracts (Certificates without contracts will not be accepted) 
• CV and degree of project leader (A0 in Civil Engineering)
• A commitment letter proving to complete the assignment in a period not exceeding 60 calendar days starting from the contract signing date.
• Bid security 

• Lot 1: (Kageyo Sector): 672,000 Rwf
• Lot 2: (Kageyo Sector): 672,000 Rwf
• Lot3: (Muhanda sector): 990,000 Rwf
• Lot 4: (Kavumu Sector): 985,000 Rwf

All the above documents are mandatory; failure to submit any of them will result in automatic disqualification.

• Safeguarding clause

Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers’ staff and implementing partners are required to adhere to DUHAMIC-ADRI’s full safeguarding and protection policy procedures and the separate Code of Conduct that always values principles of PSEA.

DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviors. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRI’s full safeguarding and protection policy in addition to the code of conduct.

By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at” feedback@duhamic.org.rw ”, Toll Free: 8470 and telephone number: 0788305329 without delays.

By Applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the rights to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isn’t compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial support depending on the nature and severity of the safeguarding incident detected.

Note: 

• Notes: Local companies/builders fulfilling the requirements are highly encouraged to apply

• Bidders may be allowed to bid on more than one lot; however, no bidder will be awarded more than one lot
• Prior to signing the contract, DUHAMIC-ADRI may request the successful bidder to provide a performance guarantee equivalent to 10% of the contract value.
• Prior to contracting, DUHAMIC-ADRI will conduct a vetting process to the successful bidders to ensure compliance with anti-terrorism and other regulatory requirements.
• DUHAMIC-ADRI reserves the right to conduct due diligence on the references provided by the bidder. If any reference is found to be unauthentic, it will lead to the immediate disqualification of the bidder.
• Bidders who are blacklisted by RPPA are not eligible to participate in this tender. DUHAMIC-ADRI reserves the right to reject such bids.
• Women and persons with disabilities fulfilling required conditions and qualifications are encouraged to apply.
• The proposed costs must include all applicable taxes

Thank you for expressing interest in working with DUHAMIC-ADRI

Done at Kigali August 18, 2025

MUHIGIRWA Benjamin

Executive Secretary

We post daily tender alerts on all our social media pages!

Click the link and follow us to stay updated: FOLLOW US