TENDER NOTICE: REQUEST FOR EXPRESSION OF INTEREST
TENDER TITLE: CONSTRUCTION OF SAND HYDROPONIC SYSTEM
TENDER REFERENCE NO: 001/HIHD-SECODEV/2025
TIMEFRAME: 3 MONTHS
Date of Issue: ___/___/20__
TERMS OF REFERENCE
1. Background
HAND IN HAND FOR DEVELOPMENT (HIHD) under the Initiative to empower youth, young mothers and women from rural area of Rubavu district through promotion of agro-ecology techniques for food security and sovereignty funded by SECODEV is implementing a project aimed at improving potato seeds productivity and sustainability. As part of this initiative, two sand hydroponic greenhouses measuring 5mx20m and 8mx20m are planned to be constructed and we invite eligible and qualified bidders to submit sealed bids for the construction of a sand hydroponic system at HIHD’s headquarters in GISENYI Sector, RUBAVU District. The warehouse design and technical drawings have already been prepared and will be shared with the interested companies for reference.
2. Scope of Work
The works include, but are not limited to:
- Site preparation and leveling.
- Supply and installation of sand hydroponic structures.
- Supply of all required materials (sand, pipes, fittings, etc.).
- Installation of irrigation and drainage systems.
- Testing and commissioning of the system.
- Training of beneficiaries on operation and maintenance.
3. Eligibility Requirements
Bidders must provide:
- A valid business registration certificate.
- A valid tax clearance certificate.
- Evidence of similar works completed in the last three years (attach references).
- Proof of financial capacity to execute the works.
- Detailed work plan and delivery schedule.
4. Submission Details
Quotations must be submitted by August 25th 2025 clearly marked as:
“Quotation – Construction of Sand Hydroponic Greenhouses”
Send to:
handinhandfordevelopment@gmail.com or submit hard copies to HIHD’s office located at UMUGANDA Road, BONDE Village, UMUGANDA Cell, GISENYI Sector, RUBAVU District. For more information please, feel free to contact us on (+250) 788 506 964.
All bids must be submitted in sealed envelopes; late bids will not be accepted.
5. Opening of Bids
Bids will be opened in the presence of bidders or their representatives on August 29th 2025 at HIHD’s headquarters.
6. Note
- Only companies with proof of legal registration are eligible.
- All works must strictly follow the provided technical drawings and specifications.
- The organization reserves the right to accept or reject any quotation.
- Site visits can be arranged on request before the deadline
7. Bill of Quantities (BoQ) – Construction of Sand Hydroponic System
| NO | DESCRIPTION | UNIT | QTY | RATE | AMOUNT |
| I | FOUNDATION WORKS | ||||
| 1 | Site installation | ls | 1 | ||
| 2 | Leveling the grip of the building | m2 | 189 | ||
| 3 | Excavate foundation trenches not exceeding 1m deep from the reduced level 0.5 mx 1 m | m3 | 49.95 | ||
| 4 | Blind concrete under strip foundation 5 cm thick | m3 | 3.9 | ||
| 5 | Stone filled in foundadation 1m deep | m3 | 37.61 | ||
| 6 | Stone foundation masonry wall bonded with cement- sand mortar of 1:3 ratio 0.40 mx 2 m | m3 | 11.856 | ||
| 7 | Float screed on upper base of the foundation | m2 | 39.52 | ||
| 8 | Suply and installation Dump proof membrane | Lm | 138.8 | ||
| 9 | Hard core stones for pavement | m2 | 384 | ||
| 10 | Cement screed inside including gutter, sidewalks and access ramp | m2 | 241.8 | ||
| S/TOTAL | |||||
| II | WALL ELEVATION WORKS | ||||
| 1 | Metal Columns of 6m height of the germination warehouse | lm | 254 | ||
| 2 | supply ans fixing shade net between poles metal tubes forming the wall structure of the germination warehouse | m2 | 296.4 | ||
| 3 | Fixing device herringbone METALIC canvas anti aphid | ls | 1 | ||
| 4 | Smooth plastering of interior walls | m2 | 106 | ||
| 6 | Exterior walls brick finishing | m2 | 106 | ||
| S/TOTAL | |||||
| III | ROOF + CEILING | ||||
| 1 | Struts + hammer beams in metal tubes of 40 x 40 x 2 linking metal trusses to the walls of buildings | lm | 240 | ||
| 2 | Metal tubes 40 x 40 for horizontal and vertical bracing firm germination warehouse | lm | 60 | ||
| 3 | Plastic gutters and accessories | lm | 128 | ||
| 4 | Metal fascia boards for germination warehouse | lm | 68 | ||
| 5 | Covering germination area with anti aphid | m2 | 445 | ||
| 6 | supply and installation of iron sheet BG 28 including transpalents | m2 | 445 | ||
| IV | FRAMES | ||||
| 1 | Full metal double doors opening of 90×100 x 1 | item | 2 | ||
| S/TOTAL | |||||
| VI | BOXES | ||||
| 1 | Timber woods (planches) for making boxes of plantlets growth | pcs | 350 | ||
| Construction of 36 Boxes (BrickMasonry walls)(2.9X1.33)internal dimension | m3 | 34 | |||
| Smooth plastering of internal and external walls for boxes | m2 | 291 | |||
| 2 | Metal purlins tubes | Lm | 160 | ||
| 3 | Metal tubes 40 x 40 for horizontal and vertical bracing firm of wooden boxes support | Lm | 180 | ||
| supply and installation of clean water inside green house | ls | 1 | |||
| Soak pit and concrete cover of .0.15cm | ls | 1 | |||
| S/TOTAL | |||||
| TOTAL |
Done at RUBAVU, on August 14, 2025
NIYITEGEKA Patient
Executive Director of HIHD
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