EXPRESSION OF INTEREST (EOI)

African Wildlife Foundation (AWF) – Rwanda Country Office Procurement of Goods and Services

Date of Issue: June 11, 2025

Closing Date: July 9, 2025

Reference Number: EOI/AWF-RW/2025/001

INTRODUCTION

The African Wildlife Foundation (AWF) Rwanda Country Office invites Expressions of Interest (EOI) from qualified vendors to provide various goods and services to support its operations. This EOI aims to establish a database of pre-qualified suppliers who will be invited to participate in future procurement processes through Requests for Quotations (RFQs) or other competitive procurement methods.

AWF is a leading international conservation organization focused on ensuring wildlife and wild lands thrive in modern Africa. AWF Rwanda works closely with local communities, governments, and partners to implement various conservation and community development initiatives across Rwanda.

OBJECTIVE

The objective of this EOI is to identify and pre-qualify competent, reliable, and experienced suppliers for various categories of goods and services required by AWF Rwanda. Pre-qualified suppliers will be included in AWF Rwanda’s vendor database for a period of two years, subject to satisfactory performance and periodic review.

SCOPE OF GOODS AND SERVICES

AWF Rwanda requires various goods and services across the following categories:

4. QUALIFICATION CRITERIA

4.1. Standard Requirements for Established Business

Interested suppliers must meet the following minimum qualification criteria:

4.1.1. Legal and Regulatory Compliance

• Valid business registration/incorporation certificate
• Valid tax registration and tax compliance certificate
• Trading license or relevant sector-specific licenses
• VAT registration (where applicable)
• Company profile including ownership structure

4.1.2. Financial Capacity

• Bank account details
• Evidence of financial stability (bank statements or financial statements audited for the last fiscal
• Tax clearance certificate

4.1.3. Technical Capacity and Experience

• Minimum of two years’ experience in the relevant field
• Proof of similar assignments with at least three reference clients
• CVs of key personnel for service providers
• Quality assurance systems or certifications (where applicable)
• Capacity to deliver goods/services in Kigali and other locations where AWF operates

4.1.4. Ethical Standards and Policies

• Anti-corruption policy or statement
• Environmental policy or statement (where applicable)
• Non-discrimination and inclusion policy
• Conflict of interest disclosure

4.2. Simplified Requirements for Community-Based and Small Vendors

AWF Rwanda recognizes the importance of supporting local communities and small enterprises in areas where we operate. For community-based and small vendors in remote areas, the following simplified requirements apply:

4.2.1. Basic Legal Requirements

• Any form of business registration (including local authority permits)
• Tax identification number (if available)
• Identity card of business owner

4.2.2. Basic Financial Requirements

• Bank account information (if available) or mobile money account details
• Simple financial records or statements (if available)

4.2.3. Basic Technical Requirements

• Description of goods/services offered
• At least one reference or testimonial from previous clients
• Demonstration of skills or samples of products (where applicable)

4.2.4.Basic Operational Requirements

• Physical address or contact information
• Capacity to deliver the goods/services offered

6. DOCUMENTS TO BE SUBMITTED

6.1. For Established Businesses

Interested suppliers must submit the following documents:

1. Completed Expression of Interest Form (Annex 1)

2. Company profile including:Background informationOrganizational structureKey personnelServices/products offeredMajor clients and projects

3. Copies of legal registration documents:Tax registration certificateTrading license or relevant permitsVAT registration (if applicable)

4. Financial documents:Bank account detailsFinancial statements or bank statementsTax clearance certificate

5. Technical documents:

• List of similar assignments/contracts

Client references (at least three)CVs of key personnel (for service providers)Quality certifications (if available)

6. Signed declarations:Anti-corruption declarationConflict of interest declarationEnvironmental compliance (where applicable)

7. Price lists or rate cards (indicative prices for goods/services offered)

8. Delivery capability statement (including areas covered and delivery timeframes)

6.2. For Community-Based and Small Vendors

1. Simplified Expression of Interest Form (Annex 2)
2. Basic profile including:
   • Name of business/individual
   • Contact information
   • Description of goods/services offered
   • Experience in the field

3. Any available business documentation:

• Business registration or local permit (if available)
• Tax identification number (if available)
• Copy of identity card

4. Basic financial information:

• Bank account or mobile money details
• Simple financial records (if available)

5. Technical information:

• Description of goods/services offered
• Reference or testimonial
• Samples or portfolio (where applicable)

7. SUBMISSION INSTRUCTIONS

1. Submission Method: Interested suppliers should submit their EOI documents via the link below:

https://eu4.ragic.com/awf/procurement- plan/4?webview&webaction=form&ver=new&version=2

2. Submission Deadline: All submissions must be received by 5:00 PM (Kigali time) on July 09, 2025.

3. Enquiries: Any questions or clarifications regarding this EOI should be submitted in writing to rwprocurement@awf.org no later than June 25th, 2025. Responses to queries will be provided to all potential applicants.

8. IMPORTANT NOTES

1. This EOI does not constitute a solicitation. AWF Rwanda reserves the right to change or cancel these requirements at any time during the EOI process.
2. Inclusion in the pre-qualified supplier database does not guarantee that a supplier will receive orders from AWF Rwanda.
3. AWF Rwanda reserves the right to verify any information provided by prospective suppliers.
4. Pre-qualified suppliers will be subject to periodic performance reviews, and those that fail to maintain the required standards may be removed from the database.
5. AWF Rwanda is committed to preventing fraud and corruption in its procurement processes and expects all suppliers to adhere to the highest ethical standards.
6. AWF Rwanda encourages applications from women-led businesses, youth enterprises, and organizations owned by persons with disabilities.
7. AWF Rwanda is an equal opportunity organization and does not discriminate against any supplier based on race, religion, gender, age, disability, or any other protected status.
8. Current suppliers who have performed well are encouraged to submit their EOI to be included in the updated supplier database.

9. ANNEXES

• Annex 1: Anti-Corruption Declaration Form
• Annex 2: Conflict of Interest Declaration Form

We post daily tender alerts on all our social media pages!

Click the link and follow us to stay updated: FOLLOW US